Administrative Assistant (part-time) – VMI Communications & Marketing | Virginia Military Institute
VA Military Institute, The Virginia Military Institute Office of Communications & Marketing is seeking applications for a part-time Administrative Assistant to provide financial and administrative support. The Administrative Assistant interacts with many different constituencies and must exhibit a high standard of professionalism and customer service.Â Duties and Responsibilities:Manage multiple budgets.Create and maintain Excel spreadsheets to track all expenditures for four separate fund accounts.Request quotes, prepare and submit requisitions for office purchases as well as for other departments on occasion.Purchase through eVA (Virginiaâ€™s procurement system).Pay bills.Maintain and update all office subscriptions, renewing when due.Reconcile SPCC (Small Purchase Credit Card) monthly.Reconcile monthly detail and summary financial reports. Make sure the totals match with comptrollerâ€™s records. Report monthly balance to department director.Collect hourly wage timesheets each pay period and submit to payroll.Assist with and submit travel authorizations and travel reimbursement vouchers.Update and distribute Weekly Bulletin via email and VMI portal.Serve as equipment coordinator for the office, keeping track of equipment and conducting twice yearly equipment inventories.Answer the phone and emails and forward to appropriate parties.Collect and distribute office mail.Prepare employee, staff, and vendor passes for VMI events.Assist with the fulfillment of Freedom of Information Act requests.Maintain cadet information forms and other office publicationsHourly Wage: $16 per hourÂ Approximately 20 â€“ 30 hours per week not to exceed 1,500 per year. Schedule is flexible within normal business hours (8 â€“ 4:30, Monday â€“ Friday).
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